Apostille Facilitation

Under the Hague Convention Treaty of 1961, signatory countries (Hague Convention Countries) have agreed to recognize public documents issued by other signatory countries if they are authenticated by an internationally recognized form of authentication known as an “Apostille.” This is considered U.S. State Certification by the Office of the Secretary of State.

For countries that do not participate in the Hague Convention Treaty of 1961 (Non-Hague Convention countries), documents go through a similar process to certify the authenticity of the document before being presented in the country of use. However, this process involves up to two additional steps of legalization, including the U.S. Department of State Certification in Washington, D.C., and the Destination Country Embassy or Consulate Authentication at an Embassy or Consulate Office in the U.S. This Authentication Stamp is the final step in completing the process for non-Hague Convention countries.

Comprehensive Service for a Seamless Facilitation Process

Our one-stop service model is designed to handle every aspect of the Apostille and Authentication process, which includes the following scope of work:

• Expert Guidance on Document Notarization and Apostille and Authentication Requirements and Processes (including document review for notarial compliance): We ensure that your documents are complete and ready for submission, identifying any additional requirements specific to the destination country.
• Notarization: If your documents require notarization, our Certified Notaries Public will handle it promptly, professionally, and correctly, whether this needs to be done in-person or online through Remote Online Notarization (RON).
• Document Procurement: We can obtain certified copies of vital statistics documents and corporate commission documents on your behalf as part of our service.
• Certified Translation Coordination: If your documents need to be professionally translated, we can coordinate this process as part of our service. This includes coordination with a Certified Translator, translation of the documents, and an in-person appointment with the Certified Translator to notarize a Certificate of Accuracy (“affidavit”) for each translated document.
• Expedited Turn-Around Times: For local clients, we offer expedited processing to meet tight deadlines, which can be same-day or next-day service. We can also expedite our service for out of state and overseas clients, depending on the type of request and shipping method.
• In-Person Pick Up and Delivery: For local clients, we provide in-person pick-up of your documents and delivery of the completed Apostille or Authentication packet. For out of state and overseas clients, we use express shipping for faster delivery.
• Request Application Preparation and Submission: We carefully prepare and submit the Apostille or Authentication request application to the appropriate state agency or office in accordance with each state’s guidelines. We then track the progress until completed.
• Regular Communication: We keep you informed at every stage, ensuring that you are aware of the status of your request.
• Bundling Pricing for Cost-Savings: Our service includes all necessary fees, travel-mileage expenses, and costs related to printing, scanning, and mailing of your documents.