Apostille Facilitation

Are you planning to travel overseas for a destination wedding? Live and study or work overseas? Set up an international office for your business? Provide travel consent for a minor child? Or, do you need to send documents such as a Special Power of Attorney to buy or sell property in a foreign country? We expertly facilitate the entire process from start to finish to obtain the required Apostille or Authentication Certificate for your documents to be legally recognized for use in other countries outside of the United States.

Apostille Facilitation

Brief Introduction to the World of Apostilles
Are you planning to travel overseas for a destination wedding, work, to set up a business, or for travel consent for a child? Or, do you need to send documents for use in a foreign country, such as a Special Power of Attorney to sell family property? If so, you may be required to have your documents certified by the Office of the Secretary of State. Depending on the country requesting the required certificate, that certification may be called an “Apostille” or a “Certificate of Authentication.” An apostille is a certification of the authenticity of your documents. It’s used when a foreign government wants to recognize a U.S. document.

What is an Apostille?

Under the Hague Convention Treaty of 1961, signatory countries have agreed to recognize public documents issued by other signatory countries if they are authenticated by an internationally recognized form of authentication known as an “Apostille.” This is considered U.S. State Certification by the Office of the Secretary of State.

For countries that do not participate in the Hague Convention Treaty of 1961 (Non-Hague Convention countries), documents go through a similar process to certify the authenticity of the document before being presented in the country of use. However, this process involves up to two additional steps of legalization, including the U.S. Department of State Certification in Washington, D.C., and the Destination Country Embassy or Consulate Authentication at an Embassy or Consulate Office in the U.S. This Authentication Stamp is the final step in completing the process for non-Hague Convention countries.

Comprehensive Service for a Seamless Facilitation Process
Our one-stop service model is designed to handle every aspect of the Apostille and Authentication process, which includes the following scope of work:

Expert Guidance on Document Notarization and Apostille and Authentication Requirements and Processes (including document review for notarial compliance): We ensure that your documents are complete and ready for submission, identifying any additional requirements specific to the destination country.
Notarization: If your documents require notarization, our Certified Notaries Public will handle it promptly, professionally, and correctly, whether this needs to be done in-person or online through Remote Online Notarization (RON).
Document Retrieval: We can obtain certified copies of vital statistics documents and corporate commission documents on your behalf as part of our service.
Certified Translation: If your documents need to be professionally translated, we can coordinate this process as part of our service. This includes coordination with a Certified Translator, translation of the documents, and an in-person appointment with the Certified Translator to notarize a Certificate of Accuracy (“affidavit”) for each translated document.
Expedited Turn-Around Times: For local clients, we offer expedited processing to meet tight deadlines, which can be same-day or next-day service. We can also expedite our service for out of state and overseas clients, depending on the type of request and shipping method.
In-Person Pick Up and Delivery: For local clients, we provide in-person pick-up and delivery of your initial and processed documents. For out of state and overseas clients, we use express shipping for faster delivery.
Request Application Preparation and Submission: We carefully prepare and submit the Apostille or Authentication request application to the appropriate state agency or office in accordance with each state’s guidelines. We then track the progress until completed.
Regular Communication: We keep you informed at every stage, ensuring that you are aware of the status of your request.
Bundling Pricing for Cost-Savings: Our service includes all necessary fees, travel-mileage expenses, and costs related to printing, scanning, and mailing of your documents.

Why do I need a professional Apostille Facilitator?

An Apostille Facilitator manages the entire process of organizing, notarizing, and coordinating the translation of your documents (if required) for submission to the Secretary of State, U.S. Department of State, and Embassy or Consulate Office in the U.S. to help ensure that it is done right the first time. It is easy for someone who does not fully understand the process to make a simple mistake that can be costly in terms of time, money, and critical deadlines for major life and business decisions or transactions.

What is the biggest benefit of hiring a professional Apostille Facilitator?

Hiring a well-trained, knowledgeable, and experienced Professional Apostille Facilitator will ensure that your documents are prepared and submitted properly, which will give you peace of mind and a successful outcome.

We facilitate the certification of various types of documents, including but not limited to the following:

Personal Documents
Birth Certificate
Marriage Certificate
Death Certificate
Divorce Decree
Single Status Affidavit
Naturalization Certificate
Adoption Dossier
Travel Authorization
Power of Attorney
Copy of U.S. Passport
Copy of Driver's License
Deed or Will

Corporate Documents
Certificate of Incorporation
Certificate of Good Standing
Certificate of Origin
Trademark/Patent
Business Power of Attorney
Invoice or Free Sale Certificate